Vacancy No. GL07
Overview of the Vacancy
We require a Paralegal to join our busy Lending team at the Guildford office. This role is full-time, working 9.00am to 5.30pm Monday to Thursday and 9.00am to 5.00pm on Friday. As a paralegal you will provide direct support to the fee earners to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The jobholder is expected to use a degree of self-management and initiative.
Job Description
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Assists the Lending department generally as and when required.
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Prepares correspondence and documents (which may include transcribing digital dictation).
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Administers filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
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Where appropriate, records any time and is beginning to understand the billing/financial requirements of each department/the Firm
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Prepares mail and enclosures for despatch by post/email or fax.
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Arranges for all copying to be done, in person if the office assistant is not available to undertake the task.
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If appropriate, makes appointments, arranges meetings and maintains an up to date diary for his/her fee earner.
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Attends to clients and agents both in person and on the telephone and provides such support in a professional and friendly manner in keeping with the firm’s standards for client care: including updating clients and agents; chasing clients, other side and organisations for information.
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Prepares completion statements and assist with Post Exchange and pre completion formalities.
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Undertakes on-line form filling requirements including SDLT forms.
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Prepares and submits Land Registry forms (AP1, UN1, RX1 etc.)
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Obtains information from local authorities and other organisations.
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Deals with registration and all post completion formalities
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Demonstrates a willingness to be involved in matters outside of normal work, such as marketing.
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Ensures the confidentiality of all the Firm’s and clients’ documentation and information.
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Operates the Firm’s Case Management System
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Maintains or improves on the current standards of document presentation and considers improvements to the general administrative efficiency of the department.
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Is involved in department and operational improvements, including know-how, tech and innovation
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Is involved in providing internal and external training and presentations to clients and staff
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Undertakes any specific training when required to do so and overall to have a responsibility towards self-development.
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Undertakes other duties as from time to time is required.
Person Specification
Qualifications
Within TWM, there are three recognised routes in terms of qualifying as a Paralegal as follows:
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Institute of Paralegals qualifying route: You will be an Associate and have completed Level 3 of studies which requires a minimum of 1 year’s practical legal experience (which TWM required to be is in the specialist area of law in which you are practising. (In total this route will require 3 years of study to achieve Qualified Paralegal status) OR
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CLT Specialist Paralegal Course route: You will be completing your one year course and, at the same time, gaining another year of practical legal experience in the specialist area of law in which you are practising OR
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Graduate route: As a Paralegal TWM requires you to be a law Graduate with some relevant experience within the specialist areas of law in which you are practising.
Essential personal qualities and attributes/ skills, knowledge and abilities (Competencies)
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Previous experience working in an office environment, preferably in a law firm
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Good IT skills in relevant packages
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Keeps up with Fee Earner’s work production
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Very good accuracy levels
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Demonstrates a positive attitude.
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Communicates professionally with clients, agents and others involved in the conveyancing process, both on the ‘phone and personally
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Provides good customer care, responsiveness and attention to client service
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Provides good levels of initiative and willingness to take on responsibility
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Demonstrates a pro-active approach to work and clients
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Demonstrates ability and willingness to:
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work to deadlines
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to cope under pressure
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prioritise work-loads effectively
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work as part of a team
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Demonstrates clear commitment to the Firm and a genuine interest in legal work
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Demonstrates a clear understanding of, and alignment with, the values of the Firm.
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Demonstrates a high level of courtesy and respect in dealing with all colleagues, including Central
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Management, Finance, IT, HR and Marketing and clients/key business introducers, etc.
Desirable skills, knowledge and abilities (Competencies)
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Legal background with some experience in Lending/Property
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Prior knowledge of Evolution or other case management systems
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Knowledge of law / legal practice
If you are interested, please send your CV and covering letter to jobs@twmsolicitors.com.
TWM Solicitors (www.twmsolicitors.com) is an Equal Opportunities Employer.
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